Quotavo
Quotes & invoices
Line items from the catalog or typed in freehand. VAT and totals add up. You get a PDF you can send.
For trades, office and on the go
Projects & invoices without spreadsheet stress
Keep projects and invoices under control, stop retyping customer details. Quotavo is built for exactly that, in the browser, no warehouse accounting, no weeks of setup.
What you actually need
Quotes, invoices, customers, that's it. For tradespeople, freelancers and small teams who'd rather work than roll out software.
Online quote confirmation
Customer clicks the link, confirms with ZIP. You know where things stand, no phone tag.
PDF templates & letterhead
Set logo, colors and layout once. Free uses the basic template; from Plus your own template for quotes and invoices.
Customers & job sites
Address, contact, job site: save once, pick again on every quote.
Service catalog
Hourly rates, flat fees, materials, in the catalog once, reuse forever.
Status
Draft, sent, confirmed, declined, at a glance, even with several quotes in flight.
ZUGFeRD & XRechnung
Invoice as PDF, mandatory data included (ZUGFeRD). For public sector, XRechnung too when the customer's Leitweg-ID is on file.
Email delivery & archive
Email PDFs to customers and appointment reminders from Plus. Free: create, save and download PDFs.
DATEV export
Export invoices as EXTF batch. SKR03/SKR04 from profile — from Plus.
Calendar & appointments
Link appointments to customers. Email reminders from Plus.
Projects
Bundle quotes and invoices per job — on all plans.
Receipts & receipt AI
Upload and archive receipts from Plus. Automatic field extraction from PDF on Pro.
How to get started
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1
Register for free
Email, password, done. The wizard asks for company details and logo, takes a few minutes.
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2
Add customers & catalog
At least one customer and a few services, the next quote will be much faster.
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3
Quote or invoice as PDF
Pick line items, generate PDF, done. Optionally email it or send a confirmation link.
Why Quotavo?
Because most small businesses don't need SAP, they need clean quotes and invoices, fast and traceable.
Quotes without copy-paste
Catalog, VAT, numbering, handled. You write content, Quotavo does layout and totals.
Invoices incl. e-invoicing
Pull from the quote, generate PDF, ZUGFeRD included. Public sector? XRechnung works too.
Customers without CRM overhead
Who was that again, which quote was it? All on the customer record, no pipeline theatre.
Pricing you can read
Free to try, Plus and Pro when volume grows. No hidden add-on modules.
Who is Quotavo for?
For people who'd rather fulfil jobs than configure software.
- Trades: quote on site, invoice in the office that evening
- Freelancers & agencies: quote out, invoice when the project ends
- Small teams: shared customer base, clear documents
- Service providers: standard services in the catalog, less typing
Common questions
The short version, more in the FAQ.FAQ.
- Is Quotavo ERP software or just invoicing software?
- Eher schlankes ERP: Angebote, Rechnungen, Kunden zusammen, aber ohne Lager, Lohn oder Voll-Buchhaltung.
- Can I create quotes and invoices as PDF?
- Yes. With logo and your layout. Download always, email from Plus.
- Does Quotavo support ZUGFeRD and XRechnung?
- ZUGFeRD steckt im PDF. XRechnung für Behörden, wenn Sie die Leitweg-ID beim Kunden pflegen.
- Is there a free plan?
- Yes — Free includes 10 quotes and 10 invoices per month, plus calendar and projects. Receipts from Plus, receipt AI from Pro. See /preise for details.
Not copying everything, just what matters
Many know sevDesk or Tool Time. Quotavo deliberately does less: quotes and invoices, fast and clear.
Alternative to sevDesk
sevDesk does bank, receipts, accounting, great if you need that. If you mainly want clean PDFs, Quotavo is the shorter path.
More about the sevDesk alternative →Alternative to Tool Time
Tool Time is strong on dispatch and time tracking. Quotavo isn't. Instead: quotes and invoices without a rollout project.
More about the Tool Time alternative →
Guides & help
In-depth guides when you want to go deeper. Quotes, invoices, e-invoicing, ERP topics.
ERP for small businesses
What ERP means for small teams, without enterprise jargon.
CRM vs. ERP
The difference, and when SMEs need a CRM, a lean ERP, or both.
Invoicing software
Write invoices without buying half an accounting suite.
E-invoicing with ZUGFeRD & XRechnung
ZUGFeRD, XRechnung, deadlines, explained plainly.
ZUGFeRD or XRechnung?
Decision tree – find the right format in a few steps.
E-invoicing & tax advisers
Transfer receipts and DATEV accounting batches to your tax firm.
XRechnung sample file
View and download a valid EN 16931 CII XML file.
Customer management & CRM
Customers, job sites, old quotes, one place.
Create a quote as PDF
From customer to PDF, explained step by step.
Write invoices online
Required fields, ZUGFeRD and what to watch when converting from a quote.
Quotes for trades
Catalog, job sites, on a tablet in the field.
Confirm quotes online
The workflow from quote to confirmation and invoice.
sevDesk alternative
When switching makes sense, and when it doesn't.
Free tools
VAT calculator, cash-discount calculator and invoice checklist – no login required.
Blog
Articles on quotes, invoices, ZUGFeRD and XRechnung.
All resources
FAQ, handbook, and link overview to share.